1. Exhibit Schedule and Decorator
Decorating & drayage will be provided by Fern Expo & Event Services. Exhibitor packets, which will include costs for additional services and instructions for exhibit shipping, will be provided by Fern Expo in early February 2023.
Exhibit Set-up: Thursday, March 9, 2023 9:00 a.m. – 5:00 p.m.
Exhibit Hours: Thursday, March 9, 2023 7:00 p.m. – 9:00 p.m.
Friday, March 10, 2023 8:00 a.m. – 5:00 p.m.
Saturday, March 11, 2023 8:00 a.m. – 2:00 p.m.
Exhibit Dismantle: Saturday, March 11, 2023 2:00 p.m. – 6:00 p.m
2. Booth Prices and Payment Policy
The deadline to register as an exhibitor is December 1, 2022.
Piped and draped booths are 8’ x 10’ and include a 6 ft. table and two chairs.
The price is $850 for each booth.
Orders will be processed on a first-come, first-served basis by online order or by mailing/emailing the exhibit reservation form with priority given to our sponsors. No phone orders will be accepted.
A minimum payment of 50% of the total amount due must be postmarked no later than two weeks following the receipt of the Exhibit Reservation Form to confirm the booth reservation. Check, money order, Visa, MasterCard, American Express and Discover are accepted.
The final payment is due January 15, 2023.
Refunds will be given according to the approved CSCTFL refund policy as posted on our website.
The exhibit hall floor plan will be posted on this page of the website as soon as it is available. Booth location selection will be based on the order in which reservations are received and confirmed with a 50% deposit. Priority will be given to our sponsors. Your location will be confirmed via email beginning in December 2022.
3. Hotel Room Reservations
Hotel sleeping room reservations should be made directly with the hotel. Hotel information can be found here. CSCTFL asks that each exhibitor stay at the conference hotel. The hotel rates that CSCTFL has negotiated include many benefits. If CSCTFL is unable to meet its room-block commitment because exhibitors are making reservations at other hotels, the hotel will charge CSCTFL an attrition fee to make up the hotel’s lost revenue. If this were to occur, CSCTFL would be forced to increase the exhibitor fees and cut conference services. Please let the reservation agent know that you are associated with CSCTFL.
4. Conference Registration
Conference registration is complimentary for two exhibitor representatives per booth, however each exhibitor representative must register by name for the conference. The booth personnel registration form can be found here. Be sure to enter the discount code provided when you submitted your exhibitor booth registration at checkout. Please adhere to the due date of February 15, 2023, to ensure a smooth registration process. Representatives in addition to the two per booth (or one per non-profit table) must each pay the regular conference registration in effect at the time of registration. Use the link above to register both your complimentary and paid exhibitor representatives. Exhibitor badges will be issued only for registered exhibitor representatives.
If you would like to sponsor an event during the conference please check out our sponsorship opportunities here. Sponsors are acknowledged in a number of places throughout the conference and given priority in booth location selection. All sponsors will also have their website linked on the CSCTFL website.
The deadline for session proposals is June 15, 2022. You can submit your session proposal here. Exhibitors can present a session only if they reserve a booth in the Exhibit Hall.